OnSite MeetingsHow OnSite Meetings compares with other event platforms
For associations and medical societies running conferences, galas and annual meetings of 200 to 5,000 people. A plain comparison, including where a larger platform may suit you better.
Side by side
| OnSite Meetings | Large enterprise platforms | Event app companies | |
|---|---|---|---|
| Pricing | Flat price per event, published on our website | Annual license, by quote | Per event, by quote |
| Typical cost | Registration $750–$3,000 by size; add only the modules you use | Often $20,000 or more a year (typical estimate) | Often several thousand for a large event (typical estimate) |
| Fee on each ticket | None from us. Card fees go to your own payment processor | Depends on contract | Commonly a percentage plus a fixed fee per paid ticket, e.g. 3% + $0.99 |
| Setup | We set up your event for you, then you run it | Usually you configure it, with training | Usually you configure it |
| Abstracts & posters | Built in: blind review, chair decisions, poster judging on a phone | Often available | Often available |
| CME certificates | Built in: evaluation from each attendee’s own link, certificate by email | Varies by vendor | Varies by vendor |
| Gala table seating | Built in: guests choose their table, or you assign | Varies by vendor | Varies by vendor |
| Membership | Membership platform from the same team (coming soon) | Varies by vendor | Varies by vendor |
| Mobile app & networking | Phone-friendly pages; no separate app | Usually an attendee app | Their main strength: an attendee app with networking and chat |
| Virtual & hybrid | In-person events | Usually | Usually |
Example: a 1,000-person conference, tickets about $300
Registration, badges & scanning, table seating, abstracts and program. Add an exhibit hall for $1,000–$1,500. No ticket fees from us.
On 1,000 tickets of $300, before any platform fee.
Typical estimated annual license, before modules.
Why societies choose OnSite
- Prices you can see before you call us
- We do the setup, so your staff are not learning a complex system
- Abstracts, CME and gala seating built for medical societies, in one system
- Changes you ask for are made in days, not the next release
- Events and membership from one team
When a larger platform may suit you better
- You need a branded attendee app with networking and chat
- You run virtual or hybrid events
- You need venue sourcing, hotel room blocks or corporate travel
- You need integrations with Salesforce or your existing association system
Priced per event, with no per-registration fees
Already used for a medical association’s state meeting and an international medical summit.
About these figures. Other platforms rarely publish their prices. Their figures here are typical estimates from public reviews and pricing guides, checked November 2026; individual vendors and quotes vary, and features change over time. OnSite Meetings prices are our published per-event prices.